The evolution of the Neighbourhood Plan since January 2016 has required many meetings, discussions, workshops, reports, surveys and responses, as well as much research and listening. Documentation covering all of this has been placed in the Evidence Base below to demonstrate what has been needed/undertaken to reach pre-Submission Final Public Consultation, May-June 2019. All detail in this list as well as hard-copy archived evidence will be submitted along with Final Draft Wheatley Neighbourhood Plan to the Independent Examiner.
EB WNP Summary of Key Steps
EB WNP Committee Minutes
EB Chairman’s Reports/attending Parish Council (WPC/HPC) meetings
EB Meetings / Contacts with SODC
EB Meetings / Contacts with OCC
EB Brookes Information for Stakeholders
EB Open Days
EB Public Consultations
EB Responses from Statutory Bodies
EB Research / Surveys
EB Confidential Issues Register
EB WNP Summary of Key Steps
In the first months, January-July 2016, WNP Committee and its 5 Working Groups [Administration; Housing and :Land; Community and Business; Infrastructure; Communication] met at least monthly. The WPC Annual Meeting of 20 April 2016 formally opened the Neighbourhood process. On 01 June 2016, the Draft Local Plan Allocations changed: Oxford Brookes became a Strategic Allocation Site, while the Larger Village Allocation to Wheatley was dropped. In the readjustment period, it was decided to complete the Straw Poll of May-June 2016 and the Statutory Housing Needs Survey (contracted out to Community First Oxfordshire), together with a Community Opinion Survey appended by WNP.
From September 2016 the Committee met around every 6-10 weeks whilst the Housing and Land Use sub-Committee met more frequently. A Project Team including community representatives sent by Holton Parish, held 8 workshops (28 hours of discussion), November 2016-May 2017. A resulting First Draft Neighbourhood Plan (v.19) was tabled at the WNP Committee, 22 February 2017. After SODC published its Draft Local Plan 2033 [Preferred Sites 2] on 29 March 2017 the WNP Project Team held its 8th workshop (02 May 2017) and presented the First Draft Neighbourhood Plan to its Qualifying Body Wheatley Parish Council, and to Holton PC, on 08 May 2017. This draft was also sent to all the Statutory Bodies (one of which being SODC). Eight weeks of Public Consultation (extended from a statutory six weeks due to snap General Election) followed up to 30 June 2017.
In November 2017 WNP appealed to SODC Planning Committee to keep in its Draft Local Plan the ‘Enhancements’ in Wheatley proposed in our first Draft WNP. After observations that it was ‘a refreshing and positive use of a Neighbourhood Plan’, Councillors voted to retain it in the Draft LP. Also in November 2017 SODC stated the requirement on the WNP of a Strategic Environmental Assessment (SEA). This was authorised in December 2017 then contracted out in January 2018 to AECOM Ltd. It was presented to WPC and HPC in late August 2018 in which AECOM Ltd described the WNP Draft Plan as ‘backed by environmental considerations’, a major step in Plan acceptability.
2018 to April 2019 saw a period of intense discussion between SODC advisers and WNP Committee members, right up to the start of pre-Submission Final Consultation. Other documents in support of the Draft WNP were either contracted or improved upon. Twice the WNP Committee gave its considered written responses to (1) Outline, and then (2) Amended Outline Planning Proposals from Oxford Brookes University Agents (GVA). Responses were also sought twice by SODC from WNP Committee, from Wheatley and Holton Parish Councils and from the WNP community, to the new Draft Local Plan 2034 prior to its Submission. After a purdah period leading up to Local Elections, 02 May, WNP Committee begins Final Public Consultation 07 May – 21 June 2019.
Six weeks and 4 days of Final pre-Submission Public Consultation, 07 May-21 June, 2019, saw publicity in 2000 Wheatley Newsletters with articles plus 2000 (unavoidably) amended flyers which also outlined in a single side the basics of a Neighbourhood Plan. Required Documents at this stage (3/8) were the current Draft NP, plus two Appendices on Wheatley Character and Site Selection. A single email response address was publicised and Parish Office addresses for written responses. Hard copies of the 3 documents were available in both Parish Offices, both community centres and in Wheatley Public Library. SODC also advised we contact 29 ‘community supporting’ groups.
WPC were formally consulted at their meetings 07 May and 03 June; Wheatley Parish Annual Meeting hosted NP display and discussion; NP Committee visited new residents of Mill Green personally with a welcome to Wheatley and an invitation to Public Consultation events; similarly a visit was paid to The Bungalows; Holton Parish Annual Meeting hosted the NP display and discussion; WNP held an Open Evening with addresses from Councillors, SODC Adviser, a display and discussions which included land interests and residents (50-60 attended); a day’s NP Surgery was also held (60+ attended).
36 Statutory Bodies were contacted with full documentation, (10 responded fully, 10 acknowledged, 16 ‘no response’). 3/112 written responses opposed the WNP, while 109 supported, while adding accompanying concerns. Shortly after the Final Consultation ended, SODC Planning Committee voted 8:0 with one abstention against the OBU proposal for 500 homes (28 November 2018). Some 40 villagers attended the meeting and councillors spoke. Following an appeal by OBU to the SODC planning judgement a Public Inquiry was held 22 – 31 October 2019. The Secretary of State has reserved final judgement.
On 02 September, the Final Draft WNP with its 8 required Appendices (Wheatley Character; Site Selection; Housing Needs Assessment; Site Base Development Appraisal; Environmental Report; ER (non-tech. summary version; Basic Conditions Statement; Consultation Statement.) was presented to WPC for approval, then forwarded by WPC to SODC for their Public Consultation 06 Sept. – 18 Oct.
An Examiner, Andrew Ashcroft, has been invited to Examine the WNP and its documentation.
On 19 November 2019 Mr Ashcroft walked the WNP Map Area, and met WPC, HPC and WNP Committee members along with SODC advisors for 2 hours of ‘Clarification’. In December he asked for more clarification about public response to NP text, then in February asked the Committee to respond to the modifications he believed were necessary for the WNP to meet the challenge of ‘outside obstacles beyond its control’, namely Whitehall’s retention of authority over emerging LP 2034 and the absence of any result for the OBU 500 homes appeal. Once WNP Committee had responded, after its meeting on 17 February, to Mr Ashcroft he published his Examiner’s Report on 28 February. He praised the quality of the WNP and recommended it for Referendum. In March SODC officers and Roy Gordon, vice Chairman WNP Committee, worked together to integrate and implement the Examiner’s required changes leading to the production of WNP version 42 (pre Referendum) by 08 April 2020. [ref: http://www.southoxon.gov.uk/sites/default/files/WNP_document_v42%20REFERENDUM%20VERSION%2008042020.pdf].
On 23 April 2020 OBU Appeal for Outline Planning Permission was upheld by Secretary of State for Housing.
In the June/July 2020 edition of the Wheatley Newsletter WPC as Qualifying Body for WNP, placed an article saying that it could not identify legal reason why the Appeal should not be granted. It also pledged to reinstate the Village Enhancement Plan [VEP] into the WNP, once Local Plan LP2034 has been adopted. It also insists that Holton PC and Wheatley PC be kept in full consultation about the OBU development and pledges to scrutinise the Air Quality Concerns of the community brought to its attention.
On 01 June WNP Committee Reported to WPC for its (virtual COVID 19 lockdown) monthly meeting. (Updated 03 June 2020).
EB WNP Committee Minutes
EB Chairman’s Reports / attendance Parish Council (WPC/HPC) meeting
The following entries are for meetings of the WPC (unless otherwise stated). The reports attached were presented/sent to WPC and HPC. Initially the WPC meetings were bi-monthly this changed to monthly starting on the 5th June 2017. The minutes of the WPC meetings can be found at : http://wheatleyparishcouncil.gov.uk/?s=minutes
Published Parish Newsletter Reports: ‘Wheatley Newsletter’ – delivered to all households in Holton and Wheatley and available on following link http://wheatleyparishcouncil.gov.uk/newsletter/
April 2016 – June 2016 – August 2016 – October 2016 – December 2016
February 2017 – April 2017 – June 2017 – August 2017 – October 2017 – December 2017
February 2018 – April 2018 (report submitted but mistakenly not published – see WPC report)
June 2018 – August 2018 – October 2018 – December 2018 – February 2019 – April 2019 (including flyer concerning forthcoming Public Consultation) WNP Flyer March 2019_REG
June 2019 – August 2019 – October 2019 – December 2019 – February 2020 – April 2020 no physical copy of Newsletter available because of the COVID – 19 issue find electronic version at https://wheatleyparishcouncil.gov.uk/wp-content/uploads/2020-04-05-WEB.pdf Update: a physical copy was later produced and delivered to all households. – June 2020
EB Meetings / Contacts with SODC
[A District Councillor sits on WNP Committee; another District Councillor represents Holton. Update: as of May 2019 there was no District councillor on the WPC committee]
EB SODC 1, 31 May 2016, Planners, PCs and NPs. ‘Secret & Confidential’ Preferred Sites – no minutes available just an announcement.
EB SODC 2, 16 Feb & 08 June 2016 NP Adviser attended at request of WNP Committee. Heavy questioning. See WNP committee minutes of 16 Feb and 8 June 2016.
EB SODC 3, 24 Jun 2016 Follow up 4 WNP reps at SODC with Adviser for clarifications. No minutes recorded just discussion on progress and what to do next.
[August, SODC NP Adviser stood down]
EB SODC 4, 7 September 2016 WNP Committee question Planners x 2, 70 minutes, on Discrepancies EB SODC 4 WNP and Holton PC Chair question Plan Officers, 07 September 2016, summary.
EB SODC 5, 7 October 2016. Still seeking clarification WNP chair attended Brightwell meeting, with other NPs, SODC Chairman & RCOH Consultant. See WNP committee minutes of 27 October 2016 WNP at Combined NPs meeting – SODC and Indep Adviser Oct 2016
EB SODC 6, 6 December 2016. Meeting, at request of WNP, with SODC Chairman, Planning Officers & new Adviser EB SODC 6, WNP meet with SODC Chairman and new adviser, 06 Dec 2016
EB SODC 7, 20 January 2017. SODC set up meeting with county NPs. The Henley MP also attended. Nil to report save genteel ‘networking’.
EB SODC 8, 6 March 2017, 2 Planners, NP Adviser & 3 WNPs on draft WNP: surprise discussion. Nothing to report but led to emergency meeting of WPC/HPC 13 March 2017
EB SODC 9, 28 March 2017, large meeting (Confidential), to launch Preferred Sites 2, LP33, on 29/03. See SODC website via link: http://www.southoxon.gov.uk/services-and-advice/planning-and-building/planning-policy/emerging-local-plan
EB SODC 11, 11 December 2017, Screening Statement on the need for a SEA Wheatley NDP SEA Screening Authorisation
EB SODC 12, 20 March 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 13, 10 April 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 14, 24 April 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 15, 10 May 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 16, 19 June 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 17, 18 July 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 18, 1 August 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 19, 22 August 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 20, 12 September 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 21, 20 September 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 22, 2 October 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 23, 8 November 2018. No minutes recorded just discussion on progress and what to do next.
EB SODC 24, 16 January 2019. WNP_Notes_SODC_Meeting_16Jan19 revised
EB SODC 25, 21 January 2019 SODC roadshow at Merry Bells Wheatley concerning LP2034. Many members of WNP committee/associates made comments on LP2034 WNP comments to LP 2034 – Evidence Base Formal response from WNP 12 February 2019 WNP CommitteeResponse_LP2034
EB SODC 26, 18 April 2019. No minutes recorded just discussion on progress and what to do next.
EB SODC 27, 7 August 2019. No minutes recorded just discussion on progress and what to do next.
EB SODC 28, 2 October 2019. No minutes recorded just discussion on progress and what to do next.
EB SODC 29, 15 October 2019. No minutes recorded just discussion on progress and what to do next.
EB SODC 30, 16 October 2020 WNP Committee Response to Public Consultation by Inspector of Draft LP 2034 LP2034_consultation_WNP Oct. 2020 Response_reg_02 Committee Draft.docx_1-1 (3)
EB Meetings / Contacts with OCC
EB OCC 1, 19 January 2018 first meeting with OCC WNP meeting with OCC, Traffic Infrastructure, 19 January 2018
EB OCC 2, 21 September 2018 email of questions sent to OCC. This is response letter OCC_Letter on Wheatley draft Neighbourhood Plan 9 October 2018
EB Brookes Information for Stakeholders
[initial Conversation and Correspondence, Chair WNP with OBU Estates, 11 & 18 Aug. – available on request]
The text below supersedes what is noted above following reappraisal of the evidence held by the WNP Committee in November 2019.
In addition to all the meetings, research etc. going on 8 workshops were also set up and completed. These involved 28 hours of discussion, were attended by the WNP Project Team (8) and 1-2 out of four (4) ‘ambassadors’ nominated by Holton P.C. and were held in Wheatley URC Chapel. The dates and presentations for each workshop follow
EB Open Days
All open days were held at the Merry Bells (village hall) Wheatley unless otherwise stated.
EB Conversation 1, [pre-WNP. JF present], Flood & Drainage C. with Thames Water, 23.10.2015 WNP–Flood-and-Drainage-with-Thames-Water-23-Oct-2015
EB Conversation 2, Flood and Drainage Committee (Roger Bettes), January and March 2016 WNP-Flood-and-Drainage-Committee-Mar.-2016
EB Conversation 3, Wheatley Park Academy Head of Chair of Governors, 23 May 2016 WNP-with-Wheatley-Park-Academy-Head-and-Chair-of-Govs-23-May-2016
EB Conversation 4, Sustainable Wheatley group & individuals expertise, July 2016 WNP sustainable wheatley
EB Conversation 5, August 2016 WPC and HPC chairs met with WNP representatives to discuss collaboration between the two parishes.
EB Conversation 6, Wheatley and Littleworth W.I. Sept. 2016 and WI written submission, Oct. 2016 WNP-Wheatley-Lworth-WI-Sept-2016-with-written-submission
EB Conversation 7, Wheatley Area Churches, 4 October 2016 WNP-Wheatley-Area-Churches-4-October-2016
EB Conversation 8, Age UK (Wheatley), November 2016 WNP-Age-UK-Wheatley-November-2016
EB Conversation 9, OBU 3rd Year Town Planning Students October – February 2016-17, see EB Research / Survey 21
EB Conversation 10, Oxford CE diocese – W. Primary Academy re land, buildings refurb, pupil capacity, community use / space links, 28 March 2017 WNP-Oxford-CE-Diocese-wide-ranging-28-March-2017
EB Conversation 11, Anne Lankester (Locality), Clinical Capacity (Surgery), 10 April 2017 WNP-Anne-Lankester-Clinical-Capacity-Group WNP-Statutory-Body-re-Surgery-capacity-Draft-WNP-Pub.Con_.-May-2017
EB Conversation 12, Affordable Housing, Brookes, CPRE & Oxon NP’s Response to White Paper WNP-Affordable-Hsg-and-HWP-2017-FINAL-Joint-Response-docx
EB Conversation 13, St. Mary’s Church Guild, 23rd January 2018 WNP-St-Marys-Guild-discussion-23-Jan-2018
EB Public Consultations
EB Public Consultation 1, Straw Poll, May-June 2016 WNP-Straw-Poll-analysis-May-June-2016
EB Public Consultation 2, WNP / CFO Community Survey, Aug-Oct. 2016, a) Statutory Housing Needs Survey (SHNS) WNP-Housing-Needs
EB Public Consultation 3, WNP / CFO Community Survey, Aug – Oct, 2016, b) Community Opinion Survey (COS) WNP-Village-Opinions
EB Public Consultation 4, Additional Village Opinions on Housing Needs, November 2016 (also in EB Research / Surveys) extra to ‘WNP Village Opinions’ WNP-Local-Views-on-Housing-extra-to-Housing-Needs-Survey-Nov-2016
EB Public Consultation 5, Statutory consultation May – June 2017, Holton and Wheatley Parish Councils WNP Public Consultation with Wheatley and Holton Parish Councils, May-June 2017 Version 2
EB Public Consultation 6, May – June 2017, Archived Responses / Feedback WNP Open Day 17 June 2017
EB Public Consultation 7, Correspondence Feedback from Public Consultation 08 May – 30 June 2017, including Statutory Bodies and Landowners/agents Responses WNP May June Consultation, New List Responses and Hard Copies for Website, Nov 2017
EB Public Consultation 8, Wheatley and Littleworth W.I., written submission and internal ‘survey’, October 2016 – See EB Conversation 6
EB Public Consultation 9, Statutory Consultation Statement, WNP 2016-2018 [Drafted, but publication delayed until Strategic & Environmental Assessment report available]. The draft was never published however the final version (completed August 2019) was submitted to the SODC and appeared on their website (September 2019) – here is a copy of this statement . Appendix 7_Consultation Statement
EB Public Consultation 10, Pre-submission Public Consultation 7 May – 21 June 2019. Flyer placed in Wheatley Newsletter and delivered to all households in Wheatley and Holton. The documents are those required, and made available for the public consultation. WNP Flyer March 2019_REG WNP_document_v37 Appendix 1_Wheatley_character V4 Appendix 2_Site Selection V4 Wheatley NP – Env Report 190507 Wheatley NP – Env Report NTS 190507
EB Public Consultation 11, Response/analysis following Pre-submission Public Consultation 7 May – 21 June 2019 WNP_scan_CM_letter0001 WNP_Public_Consultation_Responses_2019_v02 WNP_Public_Consultation_Analysis_2019_v02
EB Response from Statutory Bodies
The collection of ‘Statutory responses to the Draft Neighbourhood Plans of 2017 and 2019’ are on the page accessed by this link ‘Statutory Responses to the Draft Neighbourhood Plan.
EB Research / Surveys
EB Research / Survey 1, Small Businesses at Wheatley Business Centre, Nov. 2016 WNP-Small-businesses-Whly-Business-Centre-Nov-2016
EB Research / Survey 2, Houses Built in Wheatley after 1980, 24.3% (final total, 17 December 2016) WNP-Wheatley-homes-2017-1773-of-which-431-24.3-built-since-c.-1980
EB Research / Survey 3, WNP Straw Poll, May – June 2016, 453/750. Scouts/Volunteers Team distribute/collect. WNP-Straw-Poll-analysis-May-June-2016
EB Research / Survey 4, WNP private analysis of 234 (unpublished/unanalysed) SODC Consultation responses to OBU proposal, July 2016. Evidence believed contaminated – see Note to Analysis WNP-responses-to-SODC-LP32-Q-7-July-2016-unpublished-abstracted-analysed-by-WNP-Jan-2017
EB Research / Survey 5, Local Views on Housing extra to Housing Needs Survey (also in Public Consultations) WNP-Local-Views-on-Housing-extra-to-Housing-Needs-Survey-Nov-2016
EB Research / Survey 6, Parking Issues as highlighted in Straw Poll May – June 2016 WNP-Straw-Poll-and-Parking-Issues
EB Research / Survey 7, Parking Survey Jan 2017, Park Hill verges WNP-Park-Hill-grass-verge-Parking-January-2017
EB Research / Survey 8, Parking Survey Jan 2017, London Road laybys WNP-Parking-London-Rd-Jan.11-12-13-2017
EB Research / Survey 9, Parking in High Street and Church Road, Spring 2017 WNP-Church-Rd-with-High-St-Parking-Spring-2017-DM-and-DH
EB Research / Survey 10, Parking Survey Nov ’16 – April 2017, with Village Centre Improvement group WNP-Village-Centre-Parking-Survey-with-HSIG-Nov-2016-May2017
EB Research / Survey 11, Vehicles London Road x 3 days 7.30 – 8.30, 11-13 Jan 2017 (informal, pen and paper) WNP-Vehicle-volume-7.30-8.30-London-Rd-11-13-Jan-2017
EB Research / Survey 12, Vehicles Hollow Way and Park Hill, 20 & 27 Jan 2017, (as above) WNP-Vehicle-volume-Hollow-Way-and-Park-Hill-2-days-20-and-27-January-2017
EB Research / Survey 13, HGV Restrictions in Wheatley WNP Research, HGV Restrictions affecting Wheatley Aug.2017
EB Research / Survey 14, Air Quality Research Old London Road EB Old London Rd Air Quality, responses from residents,October 2017
EB Research / Survey 15, Air Quality, Wheatley 2006-2017 (WNP with SODC, Oct-November 2016) WNP-Air-Quality-Wheatley-2006-2017-WNP-with-SODC-Oct-Nov-2017
EB Research / Survey 16, Air Quality Research Old London Road Evidence Base, Old London Rd Air Quality 2, WNP Correspondence with SODC April 2018.
EB Research / Survey 17, Wheatley Footpaths Committee and Primary parents, July 2016. WNP-Primary-Academy-qaire-results-1
EB Research / Survey 18, Pavements and Footpaths (Housing and Land Use Team) mapped Feb 2017 – See EB Map 2
EB Research / Survey 19, All Outdoor Spaces, Paul Willmott, May 2017 WNP and All Outdoor Spaces_RG_v3
EB Research / Survey 20, Tree P.O.s, OB Campus, (after OCC work 2000 & OBU work 2012) WNP_BrookesTreesJune2017v4Nov17
EB Research / Survey 21, OBU 3rd Year Town Planning, Degree Project on developing OBU site for WNP, October-February 2016-17. Three WN committee members met with the students (2 x degree Presentations), helped shape and judge their 3rd year – including village & OBU site tours. Also, on 29 March 2019 WNP Chairman joined 6 Wheatley Park 6th Formers and about 30 OBU Foundation Course students (The Built Environment) to study the role of an NP in Land Use and Local Planning. The OBU Campus at Wheatley/Holton was used as the main illustration. ‘Student enthusiasm during the morning was heartening.’ (See Statutory Consultation Statement (in EB Public Consultations) Section 4.6 ‘Involving Young People in a Neighbourhood Plan’)
EB Research / Survey 22, Noise levels at various places – documents cover time in September 2015 (donated research/survey), and June 2019 WNP – St Mary’s Close Action Group – Noise Measurements_Sep2015WNP Research, EB Traffic Noise, Mill Green and A40_2019 WNP – Mill Green – Resident Noise Survey_2019 – AJ
EB Research / Survey 23, An initial survey carried out July 2019. This followed a suggestion from a Wheatley resident who had observed the area had become a very good wildlife site – noting in particular the presence of many orchids. WNP_WHE15_WHE17_biodiversity
EB Map 1, WNP Neighbourhood Map, agreed January 2016. http://www.southoxon.gov.uk/sites/default/files/Wheatley%20neighbourhood%20plan.pdf
EB Map 2, WNP Pavements and Footpaths (Audrey Parsons) Feb 2017; WNP Pavement Map v2
EB Map 4, OCC Protected Trees, Brookes site, Holton (TPOs, Species and Sources: Audrey Parsons. See EB Research / Survey 20)
EB Map 5, November 2019 ‘The Wheatley Heritage Trail’ was unveiled. WheatleyHeritageTrail
EB Miscellany 1, WNP Terms of Reference, 3rd & Final Version, 6 February 2016 EB Miscellany, 1, WNP Committee Terms of Reference, 2016.02.08
EB Miscellany 2, WNP Compliance Plan, 27 April, 2016 EB Miscellany, 2,WNP Compliance Plan 2016.04.27
EB Miscellany 3, Negotiations with CFO 13 April 2016; Fruitful EB Miscellany, 3. WNP and CFO meeting, 2016.04.13
EB Confidential Issues Register: Chair and vice-Chair sign for Inspector/Examiner only.