The Evidence Base for the Draft Wheatley Neighbourhood Plan

ByMark Davies

The Evidence Base for the Draft Wheatley Neighbourhood Plan

The evolution of the Neighbourhood Plan since January 2016 has required many meetings, discussions, workshops, reports, surveys and responses, as well as much research and listening. Documentation covering all of this has been placed in the Evidence Base below to demonstrate what has been needed/undertaken to reach this point late in 2018. All the detail in this list will be submitted along with the Draft Final Plan to the Independent Examiner.

 

Contents

EB WNP Summary of Key Steps
EB WNP Committee Minutes
EB  Chairman’s Reports/attending Parish Council (WPC/ HPC) meetings
EB Meetings / Contacts with SODC
EB Meetings / Contacts with OCC
EB Brookes Information for Stakeholders
EB Workshop
EB Open Days
EB Conversations
EB Public Consultations
EB Responses from Statutory Bodies
EB Research / Surveys
EB Maps
EB Miscellany
EB Confidential Issues Register

 

EB WNP Summary of Key Steps

In the first months, January-July 2016, WNP Committee and its 5 Working Groups [Administration; Housing and :Land; Community and Business; Infrastructure; Communication] met at least monthly. The WPC Annual Meeting of 20 April 2016 formally opened the Neighbourhood process. On 01 June 2016, the Draft Local Plan Allocations changed: Oxford Brookes became a Strategic Allocation Site, while the Larger Village Allocation to Wheatley was dropped. In the readjustment period, it was decided to complete the Straw Poll of May-June 2016 and the Statutory Housing Needs Survey (contracted out to Community First Oxfordshire), together with a Community Opinion Survey appended by WNP.

From September 2016 the Committee met around every 6-10 weeks whilst the Housing and Land Use sub-Committee met more frequently. A Project Team including community representatives sent by Holton Parish, held 8 workshops (28 hours of discussion), November 2016-May 2017. A resulting First Draft Neighbourhood Plan (v.19) was tabled at the WNP Committee, 22 February 2017. After SODC published its Draft Local Plan 2033 [Preferred Sites 2] on 29 March 2017 the WNP Project Team held its 8th workshop (02 May 2017) and presented the First Draft Neighbourhood Plan to its Qualifying Body, Wheatley Parish Council and to Holton PC, on 08 May 2017. Eight weeks of Public Consultation (extended from a statutory six weeks due to snap General Election) followed up to 30 June 2017. In November 2017 SODC stated the requirement on the WNP of a Strategic Environmental Assessment (SEA). This was authorised in December 2017 then contracted out in January 2018 to AECOM Ltd. It was presented to WPC and HPC in late August 2018.

 

EB WNP Committee Minutes

1.      19 January 2016 [Election and Volunteering] EB WNP Committee Minutes, 1, 2016. 01. 19

2.      27 January 2016 EB WNPVCommittee Minutes, 2, 27 January 2016 (1) (1)

3.      16 February 2016 EB WNP Committee Minutes, 3, 16.2.16

4.      22 March 2016 EB WNP Committee Minutes, 4, 2016.03.22

5.      14 April 2016 EB WNP Committee Minutes, 5, 14 April 2016

6.      28 April 2016 EB WNP Committee Minutes, 6, 2016.04.28

7.      17 May 2016 EB WNP Committee Minutes, 7, 2016. 05. 17

8.      8 June 2016 EB WNP Committee Minutes, 8, 2016.06.08

Special Meeting / Catch Up Day / 2 July 2016 – New Strategic allocation – OBU Site

9.  20 July 2016 EB WNP Committee Minutes, 9, 2016.07.20

10.  7 September 2016 EB WNP Committee Minutes, 10, 2016 09 07

11.  27 October 2016 EB WNP Committee Minutes, 11, 2016 10 27

12.  13 December 2016 EB WNP Committee Minutes, 12, 2016 12 13

13.   22 February 2017 EB Committee Minutes( 13) 22.2.2017 (1)

14.  19 April 2017  (to move Emerging  Draft WNP towards Public Consultation) EB Committee Minutes (14) 19. 4. 2017 – V1

15. 5 July 2017 Wheatley NP Committee Minutes( 15) 5.7.2017 – V1

16. 27 July 2017 Wheatley NP Committee Minutes( 16) 27.7.2017 – V1

17. 31 August 2017 Wheatley NP Committee Minutes( 17) 31.8.2017 – V1

18. 4 September 2017 Wheatley NP Committee Minutes( 18) 4.9.2017 – V1

19. 4 December 2017 Wheatley NP Committee Minutes( 19) 4.12.017 – V1

20. 8 February 2018 WNP Committee Minutes 20 8 Feb 2018

21. 27 March 2018 Wheatley NP Committee Minutes( 21) 27.3.2018 – V1

22. 30 July 2018 Wheatley NP Committee Minutes( 22) 30.7.2018 – final

 

EB  Chairman’s Reports/attendance Parish Council (WPC/ HPC) meeting

The following entries are for meetings of the WPC (unless otherwise stated). The reports attached were presented/sent to WPC and HPC. Initially the WPC meetings were bi-monthly this changed to monthly starting on the 5th June 2017. The minutes of the WPC meetings can be found at : http://wheatleyparishcouncil.gov.uk/?s=minutes

1.   7 March 2016 WNP Committee First Report to WPC Mar 16

2.  20 April 2016, Annual Wheatley Parish Council meeting, WNP had platform and display. WNP Annual Parish Meeting 20 Apr 2016

3.  9 May 2016 WNP WPC meting 09 May 2016

4.  4 July 2016 WNP Parish Council Report July 2016

5.  5 September 2016 WNP Report to WPC, September 2016

6.   7 November 2016 WNP Report to Wheatley and Holton Parish Councils for Sept-Oct 2016 (2)

7.   9 January 2017 WNP Report to WPC, HPC,January2017_v02 (1)

8.  6 March 2017 WNP Report to WPC and HPC March 2017[5628] (2)

9. 13 March 2017 Confidential meeting called by WNP to warn both Parish Councils of  difficulties with SODC Planning officers over WNP draft and to share SODC arm-twisting dilemma.  WNP Two-Parish-Confidential-Meeting-13-March-2017

10. 4 April 2017, Road Map & Update, WPC/HPC, WNP Committee, Volunteers WNP Road Map for Parish Councils, JF, April 2017

11.   3 May 2017, Annual Wheatley Parish Meeting, WNP Display and Participation in QQ Panel.

12 8 May 2017, WPC and WNP initiate 8 weeks of Public Consultation (ending 30 June) at WPC meeting WNP Report to PCs, May-June 2017

13.  25 May 2017, Annual Holton Parish Meeting, WNP Display, Platform time & warm welcome WNP Holton Report 25 May 2017 (1)

14.  5 June 2017 EB WNP (now monthly) Report to WPC and HPC, 05 June 2017

15. 3 July 2017 WNP Report to WPC and HPC July 2017

16. 4 September 2017 WNP Report to Parish Councils September 2017

17. 2 October 2017 WNP Report to WPC etc, October 2017

18. 6 November 2017 WNP Report to WPC etc, November 2017

19. 4 December 2017 WNP Report to WPC and HPC for November 2017 (28 Nov 2017)

20. 8 January 2018 WNP to WPC and HPC, January 2018 Report

21. 5 February 2018 WNP WPC meeting 05 Feb, 2018

22. 5 March 2018 WNP Monthly Report to W & H Parish Councils, March 2018

23. 9 April 2018 WNP Report to WPC and HPC April 2018

24. 3 May 2018, Annual Wheatley Parish Council meeting,  display and Q & A.

25. 24 May 2018, Annual Holton Parish Council Meeting, display and Q & A.

26. 4 June 2018 Nothing new to say so no report from WNP.

27. 2 July 2018 WNP to WPC Report July 2018

28. 3 September 2018 WNP Parish Council Report Aug 2018

         Published Parish Newsletter Reports: ‘Wheatley Newsletter’ – delivered to all households in Holton and Wheatley and available on following link  http://wheatleyparishcouncil.gov.uk/newsletter/

            April 2016 – June 2016 – August 2016 – October 2016 – December 2016

           February 2017 –April 2017 – June 2017 – August 2017 – October 2017 – December 2017

           February 2018 –April 2018 (report submitted but mistakenly not published – see WPC report)– June 2018 – August 2018 – October 2018

 

EB Meetings / Contacts with SODC

[A district Councillor sits on WNP Committee; another  District Councillor represents Holton]

EB SODC 1,  31 May 2016, Planners, PCs and NPs. ‘Secret & Confidential’ Preferred Sites – no minutes available just an announcement.

EB SODC 2, 16 Feb & 08 June 2016 NP Adviser attended at request of  WNP Committee. Heavy questioning. See WNP committee minutes of 16 Feb and 8 June 2016.

EB SODC 3, 24 Jun 2016 Follow up 4 WNP reps at SODC with Adviser for clarifications. No minutes recorded just discussion on progress and what to do next.

[August, SODC NP Adviser stood down]

EB SODC 4, 7 September 2016 WNP Committee question Planners x 2, 70 minutes, on Discrepancies EB SODC 4 WNP and Holton PC Chair question Plan Officers, 07 September 2016, summary.

EB SODC 5, 7 October 2016. Still seeking clarification WNP chair attended Brightwell meeting, with other NPs, SODC Chairman & RCOH Consultant. See WNP committee minutes of 27 October 2016. WNP at Combined NPs meeting – SODC and Indep Adviser Oct 2016

EB SODC 6, 6 December 2016. Meeting, at request of WNP, with SODC Chairman, Planning Officers & new Adviser EB SODC 6, WNP meet with SODC Chairman and new adviser, 06 Dec 2016

EB SODC 7, 20 January 2017. SODC set up meeting with county NPs. The Henley MP also attended. Nil to report save genteel ‘networking’.

EB SODC 8, 6 March 2017, 2 Planners, NP Adviser & 3 WNPs on draft WNP: surprise discussion. Nothing to report but led to emergency meeting of  WPC/HPC 13 March 2017.

EB SODC 9, 28 March 2017, large meeting (Confidential), to launch Preferred Sites 2, LP33, on 29/03. See SODC website via link: http://www.southoxon.gov.uk/services-and-advice/planning-and-building/planning-policy/emerging-local-plan

EB SODC 10, 10 August 2017, WNP and NP Advisers 4 hr Workshop (minuted) –  10-08-2017 Meeting minutes   and  WNP_slides_for_10Aug_CIL

EB SODC 11, 11 December 2017, Screening Statement on the need for a SEA Wheatley NDP SEA Screening Authorisation      

EB SODC 12, 20 March 2018. No minutes recorded just discussion on progress and what to do next.

EB SODC 13, 10 April 2018. No minutes recorded just discussion on progress and what to do next.

EB SODC 14, 24 April 2018.  No minutes recorded just discussion on progress and what to do next.

EB SODC 15, 10 May 2108. No minutes recorded just discussion on progress and what to do next.

EB SODC 16, 19 June 2018. No minutes recorded just discussion on progress and what to do next.

EB SODC 17, 18 July 2018. No minutes recorded just discussion on progress and what to do next.

EB SODC 18, 1 August 2018. No minutes recorded just discussion on progress and what to do next.

EB SODC 19, 22 August 2018. No minutes recorded just discussion on progress and what to do next.

EB SODC 20, 12 September 2018. No minutes recorded just discussion on progress and what to do next.

EB SODC 21, 20 September 2018. No minutes recorded just discussion on progress and what to do next.

 

EB Meetings / Contacts with OCC

EB OCC 1, 19 January 2018 first meeting with OCC WNP meeting with OCC, Traffic Infrastructure, 19 January 2018

 

EB Brookes Information for Stakeholders

[initial Conversation and Correspondence, Chair WNP with OBU Estates, 11 & 18 Aug. – available on request]

     1.  Full meeting 28 September 2016. No minutes just to note attendance of meeting.

     2. Full meeting November 2016. No minutes just to note attendance of meeting.

     3. Full Meeting 6 February 2017 [March 2017, OBU invite WNP to meet with Bilfinger, Agents for OBU]. No minutes just to note attendance of meeting.

     4. Full Meeting 8 May 2017 (Bilfinger / WNP first meeting after Workshop). No minutes just to note attendance of meeting.    

    5. Progress Update Meeting for All 25 July 2017. No minutes just to note attendance of meeting.

   6. WNP Committee response to GVA’s Outline proposal for the OBU site, February 2018 (see ‘SODC Planning Consultation Feb. 2018).  WNP Committee Response to GVA Proposal Feb 2018 (2)_rg

           

 EB Workshops

In addition to all the meetings, research etc. going on 8 workshops were also set up and completed. These involved 28 hours of discussion, were attended by the WNP Project Team (8) and 1-2 out of  four (4) ‘ambassadors’ nominated by Holton P.C., and were held in Wheatley URC Chapel. The dates and presentations for each workshop follow. 

1. 22 November 2016 WNP_slides_for_22Nov16_v2

2. 29 November 2016 WNP_slides_for_29Nov16_v2

3. 7 December 2016 WNP_slides_for_7Dec16_v3

4. 12 January 2017 WNP_slides_for_12Jan17_v7

5. 19 January 2017 WNP_slides_for_19Jan17_v3

6. 26 January 2017 WNP_slides_for_26Jan17_v4

7. 16 February 2017 WNP_slides_for_16Feb17_v1

8. 2 May 2017 – The final Workshop discussed the de-Green Belting of eastern Wheatley as proposed by SODC in LP2033, 29 March 2017). Public Consultation began on 8 May 2017. WNP_slides_for_2May17_v4

 

EB Open Days

All open days were held at the Merry Bells (village hall) Wheatley.

      1. WNP , 7 May 2016, on first Wheatley allocation of 180 homes, proposed in 2015, 100 + attended

     2. WNP with SODC 13 July 2016, on Brookes site new proposal (1 June), 100 + attended

    3. WNP 17 June 2017, part of Public Consultation 08 May – 30 June on Draft WNP, 260+ attended

 

EB Conversations

EB Conversation 1, [pre-WNP:JF present], Flood & Drainage C. with Thames Water, 23.10.2015  WNP–Flood-and-Drainage-with-Thames-Water-23-Oct-2015

EB Conversation 2, Flood and Drainage Committee (Roger Bettes), January and March 2016  WNP-Flood-and-Drainage-Committee-Mar.-2016

EB Conversation 3,Wheatley Park Academy Head and Chair of Governors, 23 May 2016  WNP-with-Wheatley-Park-Academy-Head-and-Chair-of-Govs-23-May-2016

EB Conversation 4, Sustainable Wheatley group & individuals expertise, July 2016 WNP sustainable wheatley

EB Conversation 5, WPC and HPC chairs met with WNP representatives  to discuss collaboration between the two parishes. See Statutory Consultation Statement (in EB Consultations), Section 3, Consultation Snags and other Matters Para iv). Aug. 2016.

EB Conversation 6, Wheatley and Littleworth W.I., Sept. 2016 and WI written submission, Oct. 2016 WNP-Wheatley-Lworth-WI-Sept-2016-with-written-submission

EB Conversation 7,Wheatley Area Churches, 4 October 2016  WNP-Wheatley-Area-Churches-4-October-2016

EB Conversation 8, Age UK (Wheatley), November 2016  WNP-Age-UK-Wheatley-November-2016

EB Conversation 9, OBU 3rd Year Town Planning Students October-February 2016-17, see EB Research / Survey 21

EB Conversation 10, Oxford CE diocese – W. Primary Academy re  land, buildings refurb, pupil capacity, community use / space links, 28 March 2017  WNP-Oxford-CE-Diocese-wide-ranging-28-March-2017

EB Conversation 11, Anne Lankester (Locality), Clinical Capacity (Surgery),  10 April 2017 ,WNP-Anne-Lankester-Clinical-Capacity-Group  WNP-Statutory-Body-re-Surgery-capacity-Draft-WNP-Pub.Con_.-May-2017

EB Conversation 12, Affordable Housing, Brookes, CPRE & Oxon NP’s Response to White Paper  WNP-Affordable-Hsg-and-HWP-2017-FINAL-Joint-Response-docx

EB Conversation 13,  St. Mary’s Church Guild, 23rd January 2018 WNP-St-Marys-Guild-discussion-23-Jan-2018

 

EB Public Consultations

EB Public Consultation 1, Straw Poll, May-June 2016  WNP-Straw-Poll-analysis-May-June-2016

EB Public Consultation 2, WNP / CFO Community Survey, Aug-Oct. 2016, a)  Statutory Housing  Needs Survey (SHNS)  WNP-Housing-Needs

EB Public Consultation 3, WNP / CFO Community Survey, Aug-Oct  2016,  b) Community Opinion Survey (COS)  WNP-Village-Opinions

EB Public Consultation 4, Additional Village Opinions on Housing Needs, November 2016 (also in EB Research / Surveys) extra to ‘WNP Village Opinions’  WNP-Local-Views-on-Housing-extra-to-Housing-Needs-Survey-Nov-2016

EB Public Consultation 5, Statutory consultation May – June 2017, Holton and Wheatley Parish Councils  WNP Public Consultation with Wheatley and Holton Parish Councils, May-June 2017 Version 2

EB Public Consultation 6, May-June 2017, Archived Responses /Feedback WNP Open Day 17 June 2017

EB Public Consultation 7, Correspondence Feedback from Public Consultation 08 May – 30 June 2017, including Statutory Bodies and Landowners/agents Responses WNP May June Consultation, New List Responses and Hard Copies for Website, Nov 2017

EB Public Consultation 8, Wheatley and Littleworth W.I., written submission and internal ‘survey’, October 2016 – See EB Conversation 6

EB Public Consultation 9, Statutory Consultation Statement, WNP 2016-2018 [Drafted, but publication delayed until  Strategic & Environmental Assessment report available]

 

EB Responses from Statutory Bodies

The collection of ‘Statutory responses to the Draft Neighbourhood Plan’ can be viewed on any page under ‘Recent News & Updates’ or go directly by clicking on this link  ‘Statutory Responses to the Draft Neighbourhood Plan.

 

EB Research / Surveys

EB Research / Survey 1, Small Businesses at Wheatley Business Centre, Nov. 2016  WNP-Small-businesses-Whly-Business-Centre-Nov-2016

EB Research / Survey 2, Houses Built in Wheatley after 1980, 24.3% (final total, 17 December 2016) WNP-Wheatley-homes-2017-1773-of-which-431-24.3-built-since-c.-1980

EB Research / Survey 3, WNP Straw Poll, May-June 2016, 453/750. Scouts/Volunteers Team distribute/collect.   WNP-Straw-Poll-analysis-May-June-2016 

EB Research / Survey 4, WNP private analysis of 234 (unpublished/unanalysed) SODC Consultation responses to OBU proposal, July 2016.  Evidence believed contaminated – see Note to Analysis.   WNP-responses-to-SODC-LP32-Q-7-July-2016-unpublished-abstracted-analysed-by-WNP-Jan-2017

EB Research / Survey 5, Local Views on Housing extra to Housing Needs Survey (also in Public Consultations)  WNP-Local-Views-on-Housing-extra-to-Housing-Needs-Survey-Nov-2016

EB Research / Survey 6, Parking Issues as highlighted in Straw Poll May-June 2016  WNP-Straw-Poll-and-Parking-Issues

EB Research / Survey 7, Parking Survey Jan 2017, Park Hill verges   WNP-Park-Hill-grass-verge-Parking-January-2017

EB Research / Survey 8, Parking Survey Jan 2017, London Rd laybys  WNP-Parking-London-Rd-Jan.11-12-13-2017

EB Research / Survey 9, Parking in High Street and Church Road, Spring 2017  WNP-Church-Rd-with-High-St-Parking-Spring-2017-DM-and-DH

EB Research / Survey 10, Parking Survey Nov ’16 -April 2017, with Village Centre Improvement group  WNP-Village-Centre-Parking-Survey-with-HSIG-Nov-2016-May2017

EB Research / Survey 11, Vehicles London Rd x 3 days 7.30-8.30, 11-13 Jan 2017 (informal, pen and paper)  WNP-Vehicle-volume-7.30-8.30-London-Rd-11-13-Jan-2017

EB Research / Survey 12, Vehicles Hollow Way and Park Hill, 20 & 27 Jan 2017, (as above)  WNP-Vehicle-volume-Hollow-Way-and-Park-Hill-2-days-20-and-27-January-2017

EB Research / Survey 13, HGV Restrictions in Wheatley WNP Research, HGV Restrictions affecting Wheatley Aug.2017

EB Research / Survey 14, Air Quality Research Old London Road EB Old London Rd Air Quality, responses from residents,October 2017

EB Research / Survey 15,  Air Quality, Wheatley 2006-2017 (WNP with SODC, Oct-November 2016)  WNP-Air-Quality-Wheatley-2006-2017-WNP-with-SODC-Oct-Nov-2017

EB Research / Survey 16, Air Quality Research Old London Road Evidence Base, Old London Rd Air Quality 2, WNP Correspondence with SODC April 2018.

EB Research / Survey 17, Wheatley Footpaths Committee and Primary parents,  July 2016.  WNP-Primary-Academy-qaire-results-1

EB Research / Survey 18, Pavements and Footpaths (Housing and Land Use Team) mapped Feb 2017 – See EB Map 2

EB Research / Survey 19, All Outdoor Spaces, Paul Willmott, May 2017 WNP and All Outdoor Spaces_RG_v3

EB Research / Survey 20, Tree P.O.s, OB Campus, (after OCC work 2000 & OBU work 2012) WNP_BrookesTreesJune2017v4Nov17

EB Research / Survey 21, OBU 3rd Year Town Planning, Degree Project on developing OBU site for WNP, October-February 2016-17. Three WNP committee members met with the students (2  x degree Presentations), helped shape and judge their 3rd year – including village & OBU site tours. (See Statutory Consultation Statement (in EB Public Consultations) Section 4, j) Involving Young People in a Neighbourhood Plan.’)

 

EB Maps

EB Map 1, WNP Neighbourhood Map, agreed January 2016. http://www.southoxon.gov.uk/sites/default/files/Wheatley%20neighbourhood%20plan.pdf

EB Map 2, WNP Pavements and Footpaths (Audrey Parsons) Feb 2017;  WNP Pavement Map v2

EB Map 3,WNP Sites maps.

EB Map 4, OCC Protected Trees, Brookes site, Holton. (TPOs, Species and Sources: Audrey Parsons. See EB Research / Survey 20)

 

EB Miscellany

EB Miscellany 1, WNP Terms of Reference, 3rd & Final Version, 6 February 2016 EB Miscellany, 1, WNP Committee Terms of Reference, 2016.02.08

EB Miscellany 2, WNP Compliance Plan, 27 April, 2016 EB Miscellany, 2,WNP Compliance Plan 2016.04.27

EB Miscellany 3, Negotiations with CFO 13 April 2016: Fruitful EB Miscellany, 3. WNP and CFO meeting, 2016.04.13

EB Miscellany 4, Data Protection DataProtectionForWNP_May2018   and  WNP Privacy Policy May 2018

 

EB Confidential Issues Register: Chair and vice Chair sign for Inspector/Examiner only.

About the Author

Mark Davies editor

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