Yearly Archives:2018

ByMark Davies

The Evidence Base for the Draft Wheatley Neighbourhood Plan

To get to this point in the evolution of our Neighbourhood Plan has required many meetings, discussions, reports, presentations, research, surveys and responses. All of this is now indexed below as an Evidence Base so you can see what it has taken to get to this point. All the detail within this list will be submitted with the Final Plan after the consultation by SODC to the Independent Examiner.

Contents

EB WNP Committee Minutes
EB  Chairman’s Reports/attending Parish Council (WPC/ HPC) meetings
EB Meetings / Contacts with SODC
EB Brookes Information for Stakeholders
EB Workshop
EB Open Days
EB Miscellany
EB Research / Surveys
EB Maps
EB Conversations
EB Public Consultations
EB Confidential Issues Register

 

EB WNP Committee Minutes

1.      19 January 2016 [Election and Volunteering] EB WNP Committee Minutes, 1, 2016. 01. 19

2.      27 January 2016 EB WNPVCommittee Minutes, 2, 27 January 2016 (1) (1)

3.      16 February 2016 EB WNP Committee Minutes, 3, 16.2.16

4.      22 March 2016 EB WNP Committee Minutes, 4, 2016.03.22

5.      14 April 2016 EB WNP Committee Minutes, 5, 14 April 2016

6.      28 April 2016 EB WNP Committee Minutes, 6, 2016.04.28

7.      17 May 2016 EB WNP Committee Minutes, 7, 2016. 05. 17

8.      08 June 2016 EB WNP Committee Minutes, 8, 2016.06.08

Special Meeting / Catch Up Day / 2 July 2016 – New Strategic allocation – OBU Site

9.  20 July 2016 EB WNP Committee Minutes, 9, 2016.07.20

10.  07 September 2016 EB WNP Committee Minutes, 10, 2016 09 07

11.  27 October 2016 EB WNP Committee Minutes, 11, 2016 10 27

12.  13 December 2016 EB WNP Committee Minutes, 12, 2016 12 13

13.   22 February 2017 EB Committee Minutes( 13) 22.2.2017 (1)

14.  19 April 2017  (to move Emerging  Draft WNP towards Public Consultation) EB Committee Minutes (14) 19. 4. 2017 – V1

15. 5th July 2017 Wheatley NP Committee Minutes( 15) 5.7.2017 – V1

16. 27th July 2017 Wheatley NP Committee Minutes( 16) 27.7.2017 – V1

17. 31st August 2017 Wheatley NP Committee Minutes( 17) 31.8.2017 – V1

18. 4th September 2017 Wheatley NP Committee Minutes( 18) 4.9.2017 – V1

19. 4th December 2017 Wheatley NP Committee Minutes( 19) 4.12.017 – V1

20. 8th February 2018 WNP Committee Minutes 20 8 Feb 2018

21. 27th March 2018 Wheatley NP Committee Minutes( 21) 27.3.2018 – V1

 [Committee and Teams met at least monthly, Jan-July 2016. Teams = Infrastructure, Admin, Leaders, Communications and PR, Housing and Land, Retail and Business.

 Streamlining became necessary when WNP brief changed (1 June) from Larger Village Allocation  to Brookes Campus Strategic Allocation.

 From September 2016, Committee met every 6-8 weeks. Housing and Land Use met fortnightly.  A Project Team including ‘ambassadors’ nominated by Holton P.C., held 8      Workshops [28 hours discussion], Nov 2016 – May 2017.  A draft Neighbourhood Plan (v.19) was tabled before WNP Committee on 22 Feb., 2017.  After SODC published Draft     LP2033 (Preferred Sites 2) on 29 March 2017, the Project team held its 8th Workshop (02 May 2017). WPC initiated Public Consultation, May-June, on 08 May 2017]

 

EB  Chairman’s Reports/attendance Parish Council (WPC/ HPC) meeting

The following entries are for meetings of the WPC (unless otherwise stated). The reports attached were presented/sent to WPC and HPC. Initially the WPC meetings were bi-monthly this changed to monthly starting on the 5th June 2017. The minutes of the WPC meetings can be found at : http://wheatleyparishcouncil.gov.uk/?s=minutes

1.   4 January 2016

2.   7 March 2016

3.   3 May 2017, Annual Wheatley Parish Meeting, WNP Display and Participation in QQ Panel

4 8 May 2017, WPC and WNP initiate 8 weeks of Public Consultation (ending 30 June) at WPC meeting WNP Report to PCs, May-June 2017

5.  9 May 2016

6.  25 May 2017, Annual Holton Parish Meeting, WNP Display, Platform time & warm welcome

7.  4 July 2016

 [No meeting in September 2016]

8.   7 November 2016

9.   9 January 2017

10.  6 March 2017

11. 13 March 2017 Confidential meeting called by WNP to warn both Parish Councils of  difficulties with SODC Planning officers over WNP draft.and to share SODC arm-twisting dilemma.  WNP Two-Parish-Confidential-Meeting-13-March-2017

12. 4 April 2017, Road Map & Update, WPC/HPC, WNP Committee, Volunteers

13. 8  May 2017

14.  5 June 2017 EB WNP (now monthly) Report to WPC and HPC, 05 June 2017

15. 3 July 2017

16. 4 September 2017

17. 2 October 2017

18. 6 November 2017

19. 4 December 2017

20. 8 January 2018

21. 5 February 2018

22. 5 March 2018

23. 9 April 2018

24. 8 May 2018

25. 4 June 2018

26. 2 July 2018

         Published Parish Newsletter Reports: Wheatley Newsletter – delivered to all households in Holton and Wheatley and available on following link  http://wheatleyparishcouncil.gov.uk/newsletter/

            April 2016 – June 2016 – August 2016 – October 2016 – December 2016

           February 2017 –April 2017 – June 2017 – August 2017 – October 2017 – December 2017

           February 2018 –April 2018 – June 2018

 

EB Meetings / Contacts with SODC

[A district Councillor sits on WNP Committee; another  District Councillor represents Holton]

EB SODC 1,  31 May 2016, Planners, PCs and NPs. ‘Secret & Confidential’ Preferred Sites – no minutes available just an announcement.

EB SODC 2, 16 Feb & 08 June 2016 NP Adviser attended at request of  WNP Committee. Heavy questioning. See WNP committee minutes of 16 Feb and 8 June 2016.

EB SODC 3, 24 Jun 2016 Follow up 4 WNP reps at SODC with Adviser for clarifications.

[August, SODC NP Adviser stood down]

EB SODC 4, 7 September 2016 WNP Committee question Planners x 2, 70 minutes, on Discrepancies EB SODC 4 WNP and Holton PC Chair question Plan Officers, 07 September 2016, summary.

EB SODC 5, 07 October 2016. Still seeking clarification WNP chair attended Brightwell meeting, with other NPs, SODC Chairman & RCOH Consultant. See WNP committee minutes of 27 October 2016.

EB SODC 6, 06 December 2016. Meeting, at request of WNP, with SODC Chairman, Planning Officers & new Adviser EB SODC 6, WNP meet with SODC Chairman and new adviser, 06 Dec 2016

EB SODC 7, 20 January 2017. SODC set up meeting with county NPs. The Henley MP also attended. Nil to report save genteel ‘networking’.

EB SODC 8, 06 March 2017, 2 Planners, NP Adviser & 3 WNPs on draft WNP: surprise discussion. Nothing to report but led to emergency meeting of  WPC/HPC 13 March 2017.

EB SODC 9, 28 March 2017, large meeting (Confidential), to launch Preferred Sites 2, LP33, on 29/03. See SODC website via link: http://www.southoxon.gov.uk/services-and-advice/planning-and-building/planning-policy/emerging-local-plan

EB SODC 10, 10 August 2017, WNP and NP Advisers 4 hr Workshop (minuted) –  10-08-2017 Meeting minutes

EB SODC 11, 11 December 2017, Screening Statement on the need for a SEA Wheatley NDP SEA Screening Authorisation      

  

EB Brookes Information for Stakeholders

[initial Conversation and Correspondence, Chair WNP with OBU Estates, 11 & 18 Aug. – available on request]

     1.  Full meeting 28 September 2016. No minutes just to note attendance of meeting.

     2. Full meeting November 2016. No minutes just to note attendance of meeting.

     3. Full Meeting 06 February 2017 [March 2017, OBU invite WNP to meet with Bilfinger, Agents for OBU]. No minutes just to note attendance of meeting.

     4. Full Meeting 08 May 2017 (Bilfinger / WNP first meeting after Workshop). No minutes just to note attendance of meeting.    

    5. Progress Update Meeting for All 25 July 2017. No minutes just to note attendance of meeting.

   6. WNP Committee response to GVA’s Outline proposal for the OBU site, February 2018 (see ‘SODC Planning Consultation Feb. 2018).  WNP Committee Response to GVA Proposal Feb 2018 (2)_rg

           

 EB Workshop (Discussion Slides as evidence of Progress)

8 workshops, 28 hours discussion, were attended by the WNP Project Team (8) and 1-2 out of  four (4) ‘ambassadors’ nominated by Holton P.C. They met in Wheatley URC Chapel on 22 November – 29 November – 3 December – 12 December – 19 December – 26 January – 16 February – 2 May

The final 8thWorkshop discussed the de-Green Belting of eastern Wheatley as proposed by SODC in LP2033, 29 March). Public Consultation began on 08 May.

 

EB Open Days

All open days were held at the Merry Bells (village hall) Wheatley.

      1. WNP , 7 May 2016, on first Wheatley allocation of 180 homes, proposed in 2015, 100 + attended

     2. WNP with SODC 13 July 2016, on Brookes site new proposal (1 June), 100 + attended

    3. WNP 17 June 2017, part of Public Consultation 08 May – 30 June on Draft WNP, 260+ attended

 

EB Miscellany

EB Miscellany 1, WNP Terms of Reference, 3rd & Final Version, 6 February 2016 EB Miscellany, 1, WNP Committee Terms of Reference, 2016.02.08

EB Miscellany 2, WNP Compliance Plan, 27 April, 2016 EB Miscellany, 2,WNP Compliance Plan 2016.04.27

EB Miscellany 3, Negotiations with CFO 13 April 2016: Fruitful EB Miscellany, 3. WNP and CFO meeting, 2016.04.13

EB Miscellany 4, Data Protection DataProtectionForWNP_May2018   and  WNP Privacy Policy May 2018


EB Research / Surveys

EB Research / Survey 1, Small Businesses at Wheatley Business Centre, Nov. 2016  WNP-Small-businesses-Whly-Business-Centre-Nov-2016

EB Research / Survey 2, Houses Built in Wheatley after 1980, 24.3% (final total, 17 December 2016) WNP-Wheatley-homes-2017-1773-of-which-431-24.3-built-since-c.-1980

EB Research / Survey 3, WNP Straw Poll, May-June 2016, 453/750. Scouts/Volunteers Team distribute/collect.   WNP-Straw-Poll-analysis-May-June-2016 

EB Research / Survey 4, WNP private analysis of 234 (unpublished/unanalysed) SODC Consultation responses to OBU proposal, July 2016.  Evidence believed contaminated – see Note to Analysis.   WNP-responses-to-SODC-LP32-Q-7-July-2016-unpublished-abstracted-analysed-by-WNP-Jan-2017

EB Research / Survey 5, Local Views on Housing extra to Housing Needs Survey (also see Public Consultations)  WNP-Local-Views-on-Housing-extra-to-Housing-Needs-Survey-Nov-2016

EB Research / Survey 6, Parking Issues as highlighted in Straw Poll May-June 2016  WNP-Straw-Poll-and-Parking-Issues

EB Research / Survey 7, Parking Survey Jan 2017, Park Hill verges   WNP-Park-Hill-grass-verge-Parking-January-2017

EB Research / Survey 8, Parking Survey Jan 2017, London Rd laybys  WNP-Parking-London-Rd-Jan.11-12-13-2017

EB Research / Survey 9, Parking in High Street and Church Road, Spring 2017  WNP-Church-Rd-with-High-St-Parking-Spring-2017-DM-and-DH

EB Research / Survey 10, Parking Survey Nov ’16 -April 2017, with Village Centre Improvement group  WNP-Village-Centre-Parking-Survey-with-HSIG-Nov-2016-May2017

EB Research / Survey 11, Vehicles London Rd x 3 days 7.30-8.30, 11-13 Jan 2017 (informal, pen and paper)  WNP-Vehicle-volume-7.30-8.30-London-Rd-11-13-Jan-2017

EB Research / Survey 12, Vehicles Hollow Way and Park Hill, 20 & 27 Jan 2017, (as above)  WNP-Vehicle-volume-Hollow-Way-and-Park-Hill-2-days-20-and-27-January-2017

EB Research / Survey 13, HGV Restrictions in Wheatley WNP Research, HGV Restrictions affecting Wheatley Aug.2017

EB Research / Survey 14, Air Quality Research Old London Road EB Old London Rd Air Quality, responses from residents,October 2017

EB Research / Survey 15,  Air Quality, Wheatley 2006-2017 (WNP with SODC, Oct-November 2016)  WNP-Air-Quality-Wheatley-2006-2017-WNP-with-SODC-Oct-Nov-2017

EB Research / Survey 16, Air Quality Research Old London Road Evidence Base, Old London Rd Air Quality 2, WNP Correspondence with SODC April 2018.

EB Research / Survey 17, Wheatley Footpaths Committee and Primary parents,  July 2016.  WNP-Primary-Academy-qaire-results-1

EB Research / Survey 18, Pavements and Footpaths (Housing and Land Use Team) mapped Feb 2017 – See EB Map 2

EB Research / Survey 19, All Outdoor Spaces, Paul Willmott, May 2017 WNP and All Outdoor Spaces_RG_v3

EB Research / Survey 20, Tree P.O.s, OB Campus, (after OCC work 2000 & OBU work 2012) WNP_BrookesTreesJune2017v4Nov17

EB Research / Survey 21, OBU 3rd Year Town Planning, Degree Project on developing OBU site for WNP, October-February 2016-17. Three WNP committee members met with the students (2  x degree Presentations), helped shape and judge their 3rd year – including village & OBU site tours. (See Statutory Consultation Statement (in EB Public Consultations) Section 4, j) Involving Young People in a Neighbourhood Plan.’)

 

EB Maps

EB Map 1, WNP Neighbourhood Map, agreed January 2016. http://www.southoxon.gov.uk/sites/default/files/Wheatley%20neighbourhood%20plan.pdf

EB Map 2, WNP Pavements and Footpaths (Audrey Parsons) Feb 2017; Pavement Map

EB Map 3,WNP Sites maps.

EB Map 4, WNP Parking survey Map(s)

EB Map 5, OCC Protected Trees, Brookes site, Holton. (TPOs, Species and Sources: Audrey Parsons. See EB Research / Survey 20)

EB Map 6, Monuments, Wheatley and Holton,  (HPC Aug. 2016 Response to SODC, LP 2032)  

 

EB Conversations

EB Conversation 1, Wheatley and Littleworth W.I., Sept. 2016 and WI written submission, Oct. 2016 EB Conversation 1, Wheatley & L’worth WI, Sept 2016, with written submission

EB Conversation 2,Wheatley Park Academy Head and Chair of Governors, 23 May 2016 EB Conversation 2, with Wheatley Park Academy Head and Chair of Govs, 23 May 2016

EB Conversation 3, Sustainable Wheatley group & individuals expertise, July 2016

EB Conversation 4, Formal contact, OCC Infrastructure and Innovation.

EB Conversation 5, detailed talks Oxf. Diocese / Primary Academy & Land (delayed) 28 Mar 2017

EB Conversation 6, WPC and HPC chairs met with WNP representatives  to discuss collaboration between the two parishes. See Statutory Consultation Statement (in EB Consultations), Section 3, Consultation Snags and other Matters Para iv). Aug. 2016.

EB Conversation 7,Wheatley Area Churches, 4 October 2016 EB Conversation 7, Wheatley Area Churches, 4 October 2016

EB Conversation 8, Flood and Drainage Committee (Roger Bettes), January and March 2016 EB Conversation 8, Flood and Drainage Committee, Mar. 2016

EB Conversation 9, Age UK (Wheatley), November 2016 EB Conversation 9, Age UK (Wheatley), November 2016

EB Conversation 10, OBU 3rd Year Town Planning Students, see EB Research / Survey 21

EB Conversation 11, Affordable Housing, Brookes, CPRE & Oxon NP’s Response to White Paper EB Conversation 11, Affordable Hsg and HWP 2017 -FINAL Joint Response docx  

EB Conversation 12, Oxford CE diocese – W. Primary Academy re  land, buildings refurb, pupil capacity, community use / space links, 28 March 2017 EB Conversation 12, Oxford CE Diocese, wide-ranging, 28 March 2017

EB Conversation 13, Anne Lankester (Locality), Clinical Capacity (Surgery),  10 April 2017 EB Conversation 13, Anne Lankester, Clinical Capacity Group, EB Conversation 13 [Statutory Body re Surgery capacity] Draft WNP Pub.Con. , May 2017

EB Conversation 14, [pre-WNP:JF present], Flood & Drainage C. with Thames Water, 23.10.2015 EB Conversation 14, W. Flood and Drainage with Thames Water, 23 Oct 2015

EB Conversation 15,  St. Mary’s Church Guild, 23rd January 2018 EB Conversations St Mary’s Guild discussion 23 Jan 2018

 

EB Public Consultations

EB Public Consultation 1, Straw Poll, May-June 2016  WNP-Straw-Poll-analysis-May-June-2016

EB Public Consultation 2, WNP / CFO Community Survey, Aug-Oct. 2016, a)  Statutory Housing  Needs Survey (SHNS)  WNP-Housing-Needs

EB Public Consultation 3, WNP / CFO Community Survey, Aug-Oct  2016,  b) Community Opinion Survey (COS)  WNP-Village-Opinions

EB Public Consultation 4, Additional Village Opinions on Housing Needs, November 2016, extra to ‘WNP Village Opinions’  WNP-Local-Views-on-Housing-extra-to-Housing-Needs-Survey-Nov-2016

EB Public Consultation 5, Statutory consultation May – June 2017, Holton and Wheatley Parish Councils  WNP Public Consultation with Wheatley and Holton Parish Councils, May-June 2017 Version 2

EB Public Consultation 6, May-June 2017, Archived Responses /Feedback WNP Open Day 17 June 2017

EB Public Consultation 7, Correspondence Feedback from Public Consultation 08 May – 30 June 2017, including Statutory Bodies and Landowners/agents Responses WNP May June Consultation, New List Responses and Hard Copies for Website, Nov 2017

EB Public Consultation 8, Wheatley and Littleworth W.I., written submission and internal ‘survey’, October 2016 – See EB Conversation 1

EB Public Consultation 9, Statutory Consultation Statement, WNP 2016-2018 [Drafted, but publication delayed until  Strategic & Environmental Assessment report available]

 

EB Confidential Issues Register: Chair and vice Chair sign for Inspector/Examiner only.

ByMark Davies

Updating the Number 300 2016-2018

‘…at least 300 homes’

Draft Local Plan Allocation figures, 2016-2018, Oxford Brookes University Wheatley Campus, ‘Strategic Site’ and ‘Complex Case’

‘[WNP] needs to be in General Conformity with an existing adopted Local Plan as a Basic Condition …[or with] the strategic polices of a new Local Plan when adopted … [an NP] can also anticipate uncertainty in a Local Plan by using well-evidenced criteria-based policies to influence scale and location.’ 

(Planning Advice England, Royal Town Planning Institute, to WNP, June 2016)

  1. Draft LP 2032 (2015) allocated 180 homes to Wheatley in 2015. WNP convened Jan. 2016.
  2. 01 June 2016, Second Draft LP 2032 exempted Wheatley from allocation, proposing instead a strategic ‘mixed-use development’ with ‘likely net capacity of at least 300 dwellings’ on the OBU site [p.39]: WNP and Stakeholders to agree. This was followed with ‘300 homes allocated on a brownfield site’ [p.88, number stated without qualification].
  1. 13 July 2016, Open Day, SODC Draft Local Plan 2032 and WNP combined. Display map of OBU Campus site was confusing (campus map appeared to be co-terminous with the development site map). WNP Adviser said ‘It should not have been used’.
  1. July-November 2016 figures of between 600-900 homes for the OBU site in Oxon press were read by many as allocations, as shown in the responses from wider South Oxon to LP Public Consultation, and in sessions of Wheatley and Holton Parish Councils. In October-November capacity-testing by OBU Agents for ‘750 homes’ on the OBU site was dramatised in the press and read by many as a planning application. WNP  published a refutation / clarification in November to puncture the bubble. The ambiguity damaged public debate in the community.
  2. 07 September 2016, WNP invited Planning Officers to Wheatley to answer questions. Neither 300 nor 600 were denied or confirmed, but described as ‘minimums only’ and ‘not yet tested’. WNP turned aside to get on with its Statutory Survey(s), August-October. See WNP website, Evidence Base, SODC 4, for record of meeting with Planners.
  3. 06 December 2016, WNP met with SODC Chairman, Planners and two new Advisers. ‘End of the 750 homes sensation !’ [SODC Chairman]. Local Green Space, it was suggested, might help replace Green Belt. The allocation figure of ‘300 homes’ was tacitly accepted. See WNP website Evidence Base, SODC 6, for record of meeting with SODC.
  4. First Draft WNP sent to Advisers for comment 03 March 2017. WNP  was asked to delete ‘at least 300 houses’, and parishes advised to request OBU site be made Local Green Space  and abide by a looser re-drawn outline OBU site. Confidentiality was required. WNP decided  to convene both its parish councils on 13 March, to inform and clear the air.
  5. Draft LP 2033 (1),  29 March 2017, advocated ‘at least 300 homes’. The Policy Box also confirmed ‘approximately 300 homes’ all  ‘on the built form’.
  6. 20 June, 2017, WNP, WPC and HPC met for NP Public Consultation. The figures 300 and 750 still distracted, one councillor requesting that WPC resign itself to 750 and abandon  WNP support for a consistent 300 as ‘bravado’.
  7. October-November 2017 LP 2033 (2), Public Consultation: ‘at least 300 new homes [to reflect] existing pattern of built development existing built form provides significant  footprint and volume in determining any planning application.’ Policy Box ‘at least 300 new homes in a scheme of appropriate scale and layout to respect listed buildings and structures, to buffer and protect scheduled monuments and to retain the quantum of existing sports pitches’. [pp. 48-52]
  1. 30 November 2017, Oxfordshire CC response to 10. above: ‘the acceptable quantum in the allocation should be much clearer … some 300 homes [because] ‘at least 300’ provides little guidance [and] should be replaced with ‘approximately 300′. With reference to the OBU Agent’s ‘surprising’ attempt in 2016 to show space for ‘up to 750 homes’, OCC pointed out that transport and both schools would be unduly stretched, unless by the time of Inspection of LP 2033 it can be shown the impact on them can be mitigated.’
  1. Final Draft Wheatley Neighbourhood Plan. To be added when published 2018