The Evidence Base for the Draft Wheatley Neighbourhood Plan

ByMark Davies

The Evidence Base for the Draft Wheatley Neighbourhood Plan

The draft Wheatley Neighbourhood Plan has now been published and the community consultation begins and will run until Friday 30th June. To get to this point has required many meetings, discussions, reports, presentations, research, surveys and responses. All of this is now indexed below as an Evidence Base so you can see what it has taken to get to this point. All the detail within this list will be submitted with the Final Plan after the consultation by SODC to the Independent Examiner.

EB WNP Committee Minutes

1.      19 January 2016 [Election and Volunteering] EB WNP Committee Minutes, 1, 2016. 01. 19

2.      27 January 2016 EB WNPVCommittee Minutes, 2, 27 January 2016 (1) (1)

3.      16 February 2016 EB WNP Committee Minutes, 3, 16.2.16

4.      22 March 2016 EB WNP Committee Minutes, 4, 2016.03.22

5.      14 April 2016 EB WNP Committee Minutes, 5, 14 April 2016

6.      28 April 2016 EB WNP Committee Minutes, 6, 2016.04.28

7.      17 May 2016 EB WNP Committee Minutes, 7, 2016. 05. 17

8.      08 June 2016 EB WNP Committee Minutes, 8, 2016.06.08

Special Meeting / Catch Up Day / 2 July 2016 – New Strategic allocation – OBU Site

9.  20 July 2016 EB WNP Committee Minutes, 9, 2016.07.20

10.  07 September 2016 EB WNP Committee Minutes, 10, 2016 09 07

11.  27 October 2016 EB WNP Committee Minutes, 11, 2016 10 27

12.  13 December 2016 EB WNP Committee Minutes, 12, 2016 12 13

13.   22 February 2017 EB Committee Minutes( 13) 22.2.2017 (1)

14.  19 April 2017  (to move Emerging  Draft WNP towards Public Consultation) EB Committee Minutes (14) 19. 4. 2017 – V1

16. 03 May 2017, Annual Wheatley Parish Meeting, WNP Display and Participation in OO Panel

17. 08 May 2017, WPC and WNP initiate 8 weeks of Public Consultation (ending 30 June) at WPC meeting WNP Report to PCs, May-June 2017

18. 25 May 2017, Annual Holton Parish Meeting, WNP Display, Platform time & warm welcome

 [Committee and Teams met at least monthly, Jan-July 2016. Teams = Infrastructure, Admin, Leaders, Communications and PR, Housing and Land, Retail and Business.

 Streamlining became necessary when WNP brief changed (1 June) from Larger Village Allocation  to Brookes Campus Strategic Allocation.

 From September 2016, Committee met every 6-8 weeks. Housing and Land Use met fortnightly.  A Project Team including ‘ambassadors’ nominated by Holton P.C., held 8      Workshops [28 hours discussion], Nov 2016 – May 2017.  A draft Neighbourhood Plan (v.19) was tabled before WNP Committee on 22 Feb., 2017.  After SODC published Draft     LP2033 (Preferred Sites 2) on 29 March 2017, the Project team held its 8th Workshop (02 May 2017). WPC initiated Public Consultation, May-June, on 08 May 2017]

 

EB  Chairman’s Reports to bi-monthly Parish Council meetingss,  WPC / HPC; also written variants to Parish Newsletter(s), bi-Monthly.

                        1.   January – March 2016

                        2.   April – May 2016

                        3.   June – July 2016

                        4.   August – September 2016

                        5.   October – November 2016

                        6.   December – 2016 – January 2017

                        7.   February – March 2017

                        8.   May-June 2017

                              13   March 2017 Confidential meeting called by WNP to warn both Parish Councils of  difficulties with SODC Planning officers over WNP draft.

                              04  April  2017, Road Map & Update, WPC/HPC, WNP Committee, Volunteers

                        9.   June 2017 EB WNP (now monthly) Report to WPC and HPC, 05 June 2017

            Published Parish Newsletter Reports (Holton & Wheatley, shared Newsletters)

            April 2016 – June 2016 – August 2016 – October 2016 – December 2016 – February 2017

            April 2017 – June 2017

 

EB Meetings / Contacts with SODC

[A district Councillor sits on WNP Committee; another  District Councillor represents Holton]

EB SODC 1,  31 May, Planners, PCs and NPs. ‘Secret & Confidential’ Preferred Sites

EB SODC 2, 16 Feb & 08 June NP Adviser attended WNP Committee. Heavy questioning.

EB SODC 3, 24 Jun Follow up 4 WNP reps at SODC with Adviser for clarifications.

[August, SODC NP Adviser stood down]

EB SODC 4, 7 September WNP Committee question Planners x 2, 70 minutes, on Discrepancies EB SODC 4 WNP and Holton PC Chair question Plan Officers, 07 September 2016, summary.

EB SODC 5, 07 October, Brightwell, with other NPs, SODC Chairman & RCOH Consultant.

EB SODC 6, 06 December with SODC Chairman, Planning Officers & new Adviser EB SODC 6, WNP meet with SODC Chairman and new adviser, 06 Dec 2016

EB SODC 7, 20 January, with above plus Henley MP. Nil to report save genteel ‘networking’.

EB SODC 8, 06 March, 2 Planners, NP Adviser & 3 WNPs on draft WNP: surprise discussion.

EB 13 Mar. Parish Councils ‘confidential’ called by WNP , to share SODC arm-twisting dilemma. 

EB SODC 9, 28 March, large meeting (Confidential), to launch Preferred Sites 2, LP33, on 29/03           

 

EB Brookes Dialogue, HPC and WPC councillors, WNP Committee, OBU Estates & Agent 

[initial Conversation and Correspondence, Chair WNP with OBU Estates, 11 & 18 Aug.]

                        1  Full meeting 28 September 2016 (Wd0000328)

                        2. Full meeting November 2016

                        3. Full Meeting 06 February 2017 [March 2017, OBU invite WNP to meet with Bilfinger, Agents for OBU]

                        4. Full Meeting 08 May 2017 (Bilfinger / WNP first meeting after Workshop)

           

 EB Workshop (Discussion Slides as evidence of Progress).

8 workshops, 28 hours discussion, were attended by the WNP Project Team (8) and 1-2 out of  four (4) ‘ambassadors’ nominated by Holton P.C. They met in Wheatley URC Chapel on 22 November – 29 November – 3 December – 12 December – 19 December – 26 January – 16 February – 2 May (Wd0000354 / 0000358 / 0000366)

The final 8thWorkshop discussed the de-Green Belting of eastern Wheatley as proposed by SODC in LP2033, 29 March). Public Consultation began on 08 May.

 

EB Open Days

            WNP , 7 May 2016, on first Wheatley allocation of 180 homes, proposed in 2015, 100 + attended

            WNP with SODC 13 July 2016, on Brookes site new proposal (1 June), 100 + attended

WNP 17 June 2017, part of Public Consultation 08 May – 30 June on Draft WNP

 

EB Surveys

EB Survey 1, WNP Straw Poll, May-June 2016, 453/750. Scouts/Volunteers Team distribute/collect EB Survey 1, WNP Straw Poll analysis, May- June 2016

EB Survey 2, WNP private analysis of 234 (unpublished/unanalysed) SODC Consultation responses to OBU proposal, July 2016.  Evidence believed contaminated – see Note to Analysis. EB Survey 2, responses to SODC LP32 (Q 7) July 2016, unpublished, abstracted, analysed by WNP, Jan 2017

EB Survey 3, WNP / CFO Community Survey, Aug-Oct. 2016, a)  Housing  Needs Survey (HNS) EB Survey 3 Housing Needs

EB Survey 4, WNP / CFO Community Survey, Aug-Oct  2016,  b) Community Views EB Survey 4 Village Opinions

EB Survey 5, Wheatley Footpaths Committee and Primary parents,  July 2016. EB Survey 5, Primary Academy q’aire results (1)

EB Survey 6, Wheatley and Littleworth W.I., written submission and internal ‘survey’, October 2016 – See EB Conversation 1

EB Survey 7, Small Businesses at Wheatley Business Centre, Nov. 2016 EB Survey 7, Small businesses, Wh’ly Business Centre, Nov 2016

EB Survey 8, Parking Issues as highlighted in Straw Poll May-June 2016 EB Survey 8, Straw Poll and Parking Issues

EB Survey 9, Parking (High St and Church Rd) with WPC Committee for Village Centre. Oct-February 2016-17 (see EB Research 6-10 for other traffic and parking surveys)

EB Survey 10, Local Views on Housing extra to Housing Needs Survey EB Survey 10, Local Views on Housing, extra to Housing Needs Survey, Nov 2016

 

EB Miscellany

EB Miscellany 1, WNP Terms of Reference, 3rd & Final Version, 6 February 2016 EB Miscellany, 1, WNP Committee Terms of Reference, 2016.02.08

EB Miscellany 2, WNP Compliance Plan, 27 April, 2016 EB Miscellany, 2,WNP Compliance Plan 2016.04.27

EB Miscellany 3, Negotiations with CFO 13 April 2016: Fruitful EB Miscellany, 3. WNP and CFO meeting, 2016.04.13

EB Miscellany 4, Negotiations with RCOH: Nov/Dec. Terminated.

EB Miscellany 5, WNP calls Two-Parish Crisis Meeting 13 Mar 2017 EB Miscellany 5, Two-Parish Confidential Meeting, 13 March 2017

 

EB Research

EB Research 1, Pavements and Footpaths (Housing and Land Use Team) mapped Feb 2017 – See EB Map 2

EB Research 2,

EB Research 3,  Air Quality, Wheatley 2006-2017 (WNP with SODC, Oct-November 2016) EB Research 3, Air Quality, Wheatley 2006-2017, WNP with SODC Oct-Nov 2017

EB Research 5, Houses Built in Wheatley after 1980, 24.3% (final total, 17 December 2016) EB Research 5, Wheatley homes 2017 (1773) of which 431 (24.3%) built since c. 1980

EB Research 6, Parking Survey Nov ’16 -April 2017, with Village Centre Improvement group EB Research 6, Village Centre Parking Survey, with HSIG, Nov 2016-May2017

EB Research 7, Parking Survey Jan 2017, Park Hill verges EB Research 7, Park Hill grass verge Parking, January 2017

EB Research 8, Parking Survey Jan 2017, London Rd laybys EB Research, 8, Parking, London Rd, Jan.11, 12, 13 2017

EB Research 9, Vehicles London Rd x 3 days 7.30-8.30, 11-13 Jan 2017 (informal, pen and paper) EB Research 9, Vehicle volume, 7.30-8.30, London Rd, 11-13 Jan, 2017

EB Research 10, Vehicles Hollow Way and Park Hill, 20 & 27 Jan 2017, (as above) EB Research 10, Vehicle volume, Hollow Way and Park Hill, 2 days, 20 and 27 January, 2017

EB Research 11, OBU 3rd Year Town Planning, Degree Project on developing OBU site for WNP, October-February 2016-17: meeting/ Village & OBU site tour/  2  x degree Presentations.)

EB Research 12, Tree P.O.s, OB Campus, (after OCC work 2000 & OBU work 2012) WNP 2017 (see EB Maps 5) WNP_BrookesTreesJune2017

EB Research 13, All Outdoor Spaces, Paul Willmott, May 2017 WNP and All Outdoor Spaces_RG_v3

EB Donated Research   [Traffic and Safety Group, Report, Jan.  2014,  WPC archives]

EB Donated Research [Historical Sites, OBU Campus site & Villages, Holton P. C. Response August 2016]  See also  EB Maps 3, 5 and 6 below.

EB Donated Research [High Street Improvement Group, WPC Archives, May 2017]

 

EB Maps

EB Map 1, WNP Neighbourhood Map, agreed January 2016.

EB Map 2, WNP Pavements and Footpaths (Audrey Parsons) Feb 2017; Pavement Map

EB Map 3,WNP Sites maps x 9, Feb 2017 (Roger Farrow, H. & Land Use Team)

EB Map 4, WNP Parking survey Map(s)

EB Map 5, OCC Protected Trees, Brookes site, Holton. (TPOs, Species and Sources: Audrey Parsons. See EB Research 12)

EB Map 6, Monuments, Wheatley and Holton,  (HPC Aug. 2016 Response to SODC, LP 2032)  

 

EB Conversations

EB Conversation 1, Wheatley and Littleworth W.I., Sept. 2016 and WI written submission, Oct. 2016 EB Conversation 1, Wheatley & L’worth WI, Sept 2016, with written submission

EB Conversation 2,Wheatley Park Academy Head and Chair of Governors, 23 May 2016 EB Conversation 2, with Wheatley Park Academy Head and Chair of Govs, 23 May 2016

EB Conversation 3, Sustainable Wheatley group & individuals expertise, July 2016

EB Conversation 4, Formal contact, OCC Infrastructure and Innovation, 28 July & mid-February.

EB Conversation 5, detailed talks Oxf. Diocese / Primary Academy & Land (delayed) 28 Mar 2017

EB Conversation 6, Chairmen  WPC and HPC with WNP to discuss collaboration, Aug. 2016

EB Conversation 7,Wheatley Area Churches, 4 October 2016 EB Conversation 7, Wheatley Area Churches, 4 October 2016

EB Conversation 8, Flood and Drainage Committee (Roger Bettes), January and March 2016 EB Conversation 8, Flood and Drainage Committee, Mar. 2016

EB Conversation 9, Age UK (Wheatley), November 2016 EB Conversation 9, Age UK (Wheatley), November 2016

EB Conversation 10, OBU 3rd Year Town Planning Students, see EB Research 11 above

EB Conversation 11, Affordable Housing, Brookes, CPRE & Oxon NP’s Response to White Paper EB Conversation 11, Affordable Hsg and HWP 2017 -FINAL Joint Response docx  

EB Conversation 12, Oxford CE diocese – W. Primary Academy re  land, buildings refurb, pupil capacity, community use / space links, 28 March 2017 EB Conversation 12, Oxford CE Diocese, wide-ranging, 28 March 2017

EB Conversation 13, Anne Lankester (Locality), Clinical Capacity (Surgery),  10 April 2017 EB Conversation 13, Anne Lankester, Clinical Capacity Group, EB Conversation 13 [Statutory Body re Surgery capacity] Draft WNP Pub.Con. , May 2017

EB Conversation 14, [pre-WNP:JF present], Flood & Drainage C. with Thames Water, 23.10.2015 EB Conversation 14, W. Flood and Drainage with Thames Water, 23 Oct 2015

 

EB Public Consultation, May-June 2017, Archived Responses /Feedback WNP Open Day 17 June 2017

 

EB Confidential Issues Register: Chair and vice Chair sign for Inspector/Examiner only.

About the Author

Mark Davies editor

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