The Evidence Base for the Draft Wheatley Neighbourhood Plan

ByMark Davies

The Evidence Base for the Draft Wheatley Neighbourhood Plan

The draft Wheatley Neighbourhood Plan has now been published and the community consultation begins and will run until Friday 30th June. To get to this point has required many meetings, discussions, reports, presentations, research, surveys and responses. All of this is now indexed below as an Evidence Base so you can see what it has taken to get to this point. All the detail within this list will be submitted with the Final Plan after the consultation by SODC to the Independent Examiner.

EB WNP Committee Minutes

1.      19 January 2016 [Election and Volunteering]

2.      27 January 2016

3.      16 February 2016

4.      22 March 2016

5.      14 April 2016

6.      28 April 2016

7.      17 May 2016

8.      08 June 2016

9.       Special Meeting / Catch Up Day / 2 July 2016 – New Strategic allocation – OBU Site

10.  20 July 2016

11.  07 September 2016

12.  27 October 2016

13.  13 December 2016

14.   22 February 2017

15.  19 April 2017  (to move Emerging  Draft WNP towards Public Consultation)

 [Committee and Teams met at least monthly, Jan-July 2016. Teams = Infrastructure, Admin, Leaders, Communications and PR, Housing and Land, Retail and Business.

 Streamlining became necessary when WNP brief changed (1 June) from Larger Village Allocation  to Brookes Campus Strategic Allocation.

 From September 2017, Committee met every 6-8 weeks. Housing and Land Use met fortnightly.  A Project Team including ‘ambassadors’ nominated by Holton P.C., held 8      Workshops [28 hours discussion], Nov 2016 – May 2017.  A draft Neighbourhood Plan (v.19) was tabled before WNP Committee on 22 Feb., 2017.  After SODC published Draft     LP2033 (Preferred Sites 2) on 29 March 2017, the Project team held its 8th Workshop (02 May 2017). WPC initiated Public Consultation, May-June, on 08 May 2017]

 

EB  Chairman’s Reports to bi-monthly Parish Council meetingss,  WPC / HPC; also written variants to Parish Newsletter(s), bi-Monthly.

                        1.   January – March 2016

                        2.   April – May 2016

                        3.   June – July 2016

                        4.   August – September 2016

                        5.   October – November 2016

                        6.   December – 2016 – January 2017

                        7.   February – March 2017

                        8.   May-June 2017

                              13   March 2017 Confidential meeting called by WNP to warn both Parish Councils of  difficulties with SODC Planning officers over WNP draft.

                              04  April  2017, Road Map & Update, WPC/HPC, WNP Committee, Volunteers

           

            Published Parish Newsletter Reports (Holton & Wheatley, shared Newsletters)

            April 2016 – June 2016 – August 2016 – October 2016 – December 2016 – February 2017

            April 2017 – June 2017

 

EB Meetings / Contacts with SODC

[A district Councillor sits on WNP Committee; another  District Councillor represents Holton]

EB SODC 1,  31 May, Planners, PCs and NPs. ‘Secret & Confidential’ Preferred Sites

EB SODC 2, 16 Feb & 08 June NP Adviser attended WNP Committee. Heavy questioning.

EB SODC 3, 24 Jun Follow up 4 WNP reps at SODC with Adviser for clarifications.

[August, SODC NP Adviser stood down]

EB SODC 4, 7 September WNP Committee question Planners x 2, 70 minutes, on Discrepancies EB SODC 4 WNP and Holton PC Chair question Plan Officers, 07 September 2016, summary.

EB SODC 5, 07 October, Brightwell, with other NPs, SODC Chairman & RCOH Consultant.

EB SODC 6, 06 December with SODC Chairman, Planning Officers & new Adviser EB SODC 6, WNP meet with SODC Chairman and new adviser, 06 Dec 2016

EB SODC 7, 20 January, with above plus Henley MP. Nil to report save genteel ‘networking’.

EB SODC 8, 06 March, 2 Planners, NP Adviser & 3 WNPs on draft WNP: surprise discussion.

EB 13 Mar. Parish Councils ‘confidential’ called by WNP , to share SODC arm-twisting dilemma. 

EB SODC 9, 28 March, large meeting (Confidential), to launch Preferred Sites 2, LP33, on 29/03           

 

EB Brookes Dialogue, HPC and WPC councillors, WNP Committee, OBU Estates & Agent 

[initial Conversation and Correspondence, Chair WNP with OBU Estates, 11 & 18 Aug.]

                        1  Full meeting 28 September 2016 (Wd0000328)

                        2. Full meeting November 2016

                        3. Full Meeting 06 February 2017 [March 2017, OBU invite WNP to meet with Bilfinger, Agents for OBU]

                        4. Full Meeting 08 May 2017 (Bilfinger / WNP first meeting after Workshop)

           

 EB Workshop (Discussion Slides as evidence of Progress).

8 workshops, 28 hours discussion, were attended by the WNP Project Team (8) and 1-2 out of  four (4) ‘ambassadors’ nominated by Holton P.C. They met in Wheatley URC Chapel on 22 November – 29 November – 3 December – 12 December – 19 December – 26 January – 16 February – 2 May (Wd0000354 / 0000358 / 0000366)

The final 8thWorkshop discussed the de-Green Belting of eastern Wheatley as proposed by SODC in LP2033, 29 March). Public Consultation began on 08 May.

 

EB Open Days

            WNP , 7 May 2016, on first Wheatley allocation of 180 homes, proposed in 2015, 100 + attended

            WNP with SODC 13 July 2016, on Brookes site new proposal (1 June), 100 + attended

 

EB Surveys

EB Survey 1, WNP Straw Poll, May-June 2016, 453/750. Scouts/Volunteers Team distribute/collect EB Survey 1, WNP Straw Poll analysis, May- June 2016

EB Survey 2, WNP private analysis of 234 (unpublished/unanalysed) SODC Consultation responses to OBU proposal, July 2016.  Evidence believed contaminated – see Note to Analysis. EB Survey 2, responses to SODC LP32 (Q 7) July 2016, unpublished, abstracted, analysed by WNP, Jan 2017

EB Survey 3, WNP / CFO Community Survey, Aug-Oct. 2016, a)  Housing  Needs Survey (HNS)

EB Survey 4, WNP / CFO Community Survey, Aug-Oct  2016,  b) Community Views 

EB Survey 5, Wheatley Footpaths Committee and Primary parents,  July 2016. EB Survey 5, Primary Academy q’aire results (1)

EB Survey 6, Wheatley and Littleworth W.I., written submission and internal ‘survey’ 

EB Survey 7, Small Businesses at Wheatley Business Centre, Nov. 2016

EB Survey 8, Parking Issues as highlighted in Straw Poll May-June 2016.

EB Survey 9, Parking (High St and Church Rd) with WPC Committee for Village Centre. Oct-February 2016-17 (see EB Research 6-10 for other traffic and parking surveys)

EB Survey 10, (abstract), Local Views on housing, from sources other than the required H.N.S.

 

EB Miscellany

EB Miscellany 1, WNP Terms of Reference, 3rd & Final Version, 6 February 2016

EB Miscellany 2, WNP Compliance Plan, 27 April, 2016

EB Miscellany 3, Negotiations with CFO 13 April 2016: Fruitful

EB Miscellany 4, Negotiations with RCOH: Nov/Dec. Terminated.

EB Confidential Joint meeting of Holton and Wheatley PCs, 13 March 2017, to explain SODC planners arm-twisting for change in WNP draft.. SODC Confidentiality defied.

 

EB Research

EB Research 1, Pavements and Footpaths (Housing and Land Use Team) mapped Feb 2017.

EB Research 2, Parking, part village with Centre Improvement Committee of WPC (See EB Research 6 below)

EB Research 3,  Air Quality, Wheatley 2006-2017 (WNP with SODC, Oct-November 2016) EB Research 3, Air Quality, Wheatley 2006-2017, WNP with SODC Oct-Nov 2017

EB Research 5, Houses Built in Wheatley after 1980, 24.3% (final total, 17 December 2016) EB Research 5, Wheatley homes 2017 (1773) of which 431 (24.3%) built since c. 1980

EB Research 6, Parking Survey Nov ’16 -April 2017, with Village Centre Improvement group EB Research 6, Village Centre Parking Survey, with HSIG, Nov 2016-May2017

EB Research 7, Parking Survey Jan 2017, Park Hill verges EB Research 7, Park Hill grass verge Parking, January 2017

EB Research 8, Parking Survey Jan 2017, London Rd laybys EB Research, 8, Parking, London Rd, Jan.11, 12, 13 2017

EB Research 9, Vehicles London Rd x 3 days 7.30-8.30, 11-13 Jan 2017 (informal, pen and paper) EB Research 9, Vehicle volume, 7.30-8.30, London Rd, 11-13 Jan, 2017

EB Research 10, Vehicles Hollow Way and Park Hill, 20 & 27 Jan 2017, (as above) EB Research 10, Vehicle volume, Hollow Way and Park Hill, 2 days, 20 and 27 January, 2017

EB Research 11, OBU 3rd Year Town Planning, Degree Project on developing OBU site for WNP, October-February 2016-17: meeting/ Village & OBU site tour/  2  x degree Presentations.)

EB Research 12, Tree P.O.s, OB Campus, (after OCC work 2000 & OBU work 2012) WNP 2017.

EB Donated Research   [Traffic and Safety Group, Report, Jan.  2014,  WPC archives]

EB Donated Research [Historical Sites, OBU Campus site & Villages, Holton P. C. Response August 2016]  See also  EB Maps 3, 5 and 6 below.

EB Donated Research [High Street Improvement Group, WPC Archives, May 2017]

 

EB Maps

EB Map 1, WNP Neighbourhood Map, agreed January 2016.

EB Map 2, WNP Pavements and Footpaths Feb 2017;

EB Map 3,WNP Sites maps x 9, Feb 2017 (Roger Farrow, H. & Land Use Team)

EB Map 4, WNP Parking survey Map(s)

EB Map 5, OCC Protected Trees, Brookes site, Holton. (TPO, see EB Map 3,  above)

EB Map 6, Monuments, Wheatley and Holton,  (HPC Aug. 2016 Response to SODC, LP 2032)  

 

EB Conversations

EB Conversation 1, Wheatley and Littleworth W.I., Sept. 2016 and WI written submission, Oct. EB Conversation 1, Wheatley & L’worth WI, Sept 2016, with written submission

EB Conversation 2,Wheatley Park Academy Head and Chair of Governors, 23 May 2016 EB Conversation 2, with Wheatley Park Academy Head and Chair of Govs, 23 May 2016

EB Conversation 3, Sustainable Wheatley group & individuals expertise, July 2016

EB Conversation 4, Formal contact, OCC Infrastructure and Innovation, 28 July & mid-February.

EB Conversation 5, detailed talks Oxf. Diocese / Primary Academy & Land (delayed) 28 Mar 2017

EB Conversation 6, Chairmen  WPC and HPC with WNP to discuss collaboration, Aug. 2016

EB Conversation 7,Wheatley Area Churches, 4 October 2016 EB Conversation 7, Wheatley Area Churches, 4 October 2016

EB Conversation 8, Flood and Drainage Committee (Roger Bettes), January and March 2016 EB Conversation 8, Flood and Drainage Committee, Mar. 2016

EB Conversation 9, Age UK (Wheatley), November 2016 EB Conversation 9, Age UK (Wheatley), November 2016

EB Conversation 10, OBU 3rd Year Town Planning Students, see EB Research 11 above

EB Conversation 11, Seminar Affordable Housing, OBU Planned Environment Faculty hosting CPRE / Oxon Neighbourhood Plan reps, to frame Consultation Response to Feb. 2017 White Paper on Housing and Land Market reform. 23 March 2017 EB Conversation 11, Affordable Housing Seminar OBU and CPRE, 23 March 2017

EB Conversation 12, Oxford CE diocese – W. Primary Academy re  land, buildings refurb, pupil capacity, community use / space links, 28 March 2017 EB Conversation 12, Oxford CE Diocese, wide-ranging, 28 March 2017

EB Conversation 13, Anne Lankester (Locality), Clinical Capacity (Surgery),  10 April 2017 EB Conversation 13, Anne Lankester, Clinical Capacity Group,

EB Conversation 14, [pre-WNP:JF present], Flood & Drainage C. with Thames Water, 23.10.2015 EB Conversation 14, W. Flood and Drainage with Thames Water, 23 Oct 2015

 

EB Public Consultation, May-June 2017, Archived Responses /Feedback

 

EB Confidential Issues Register: Chair and vice Chair sign for Inspector/Examiner only.

About the Author

Mark Davies editor

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